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The BJS website now has information on promising practices by several states for improved record reporting to the National Instant Criminal Background Check System (NICS). This information responds to requirements in the NICS Improvement Amendments Act of 2007 (P.L. 110-180) and the recent GAO Report, Gun Control: Sharing Promising Practices and Assessing Incentives Could Better Position Justice to Assist States in Providing Records for Background Checks (GAO-12-684). The promising practices involve identifying, collecting, maintaining, automating, and transmitting information that determines whether a person is prohibited by federal or state law from possessing or receiving a firearm, and that improves the availability of these records to national systems. Several practices focus on how to improve reporting of mental health information while others address how to determine relevant records, how to facilitate broader coordination, or other process improvement efforts.
Arizona — Creating a SharePoint Site to Coordinate NICS Work
Arizona — Creating County Record Briefs Focused on the Completeness of Criminal History Records for NICS Disqualifying Data
Connecticut — Using Visual Flow Charts to Document "As Is" Data Flow
Florida — Identifying Disqualifying Mental Health Dispositions
Illinois — Improve Tracking of Involuntary Commitments
New Jersey — Civil Commitment Automated Tracking System (CCATS)
New York — Automate Communication Between Mental Health Record Holders and NICS Index
New York — Establish a Misdemeanor Crime of Domestic Violence through Legislation
Oregon — Implementing Live Scan Devices in Courts to Improve Record Matching
Texas — Conducting Training & Outreach with Court Clerks
Virginia — Automate Mental Health Record Transfer to Repository
|State||2009-2014||2015||2016||2017||2018||2019||2020||Total Awards 2009-2020|
|Swinomish Tribe (WA)||$134,267||$134,267|
|Tulalip Tribe (WA)||$333,841||$193,178||$527,019|
Commonly used acronyms:
AFIS - Automated Fingerprint Identification System
CCH - Computerized Criminal History
CHRI - Criminal History Record Information
III - Interstate Identification Index
NCIC - National Crime Information Center
NFF - National Fingerprint File
NGI - Next Generation Identification
NIBRS - National Incident-Based Reporting System
NIEM - National Information Exchange Model
NIST - National Institute of Standards and Technology
NICS - National Instant Criminal Background Check System
NSOR - National Sex Offender Registry
XML - Extensible Markup Language
The following provides a description of activities under NARIP grants for each of the States receiving funds in alphabetical order.
Alabama ($886,420) The Alabama Law Enforcement Agency (ALEA) will use NARIP FY20 funds for the development of the Disposition Aggregation and Sharing (DASH) project, which will result in a consolidation of disparate and disjointed disposition systems and a centralized and extensible system for collecting and sharing disposition data. ALEA will identify the current statewide status of disposition submissions (including current systems) and develop a standards-based platform for the centralized submission, validation, and sharing of all dispositions in Alabama. Specifically, this system will reduce the overall disposition processing time and increase the disposition record flow volume that may be limited by current processes, including those workflows that include paper as a component. ALEA will also use funds to hire a Database Analyst to acquire expertise on staff with deep skills in modern database design, experience with data exchange and an understanding of the overall integration of data collected through the various systems who will be able to effectively and efficiently manage data submission.
Alaska ($899,032) The Alaska Department of Public Safety will use NARIP FY20 funds to continue the identification and submission of qualifying misdemeanor convictions of domestic violence to the NICS Indices. The Alaska Court System (ACS) is engaged in a long-term project to convert from a paper-based system to a statewide electronic system that will automate criminal case processing from case initiation through disposition. The project focuses on improving the quality, completeness and availability of felony, misdemeanor domestic violence and mental health dispositions by making them available digitally to the state criminal history records repository for submission to III and the NICS Indices. The new system includes a courtroom application judicial officers will use to complete electronic forms in real time from the bench. Dispositions will be automatically transmitted into integrated parts of the new ACS system for document and case management.
Arizona ($758,614) The Arizona Criminal Justice Commission will use NARIP FY20 funds to improve completeness, accuracy, and accessibility of Orders of Protection in the NCIC and the NICS Indices. The Arizona Protective Order Initiation and Notification Tool (AZPOINT) is a new web-based system that the courts use statewide to store all protective orders issued by the state. The AZPOINT system facilitates the request, issuance, service, and NCIC entry of Arizona protective orders throughout their entire lifecycle. This system accomplishes this through three portals, the Petition Portal, Clerk Portal, and Service Portal. The goal of the AZPOINT system is to enhance the safety of individuals protected by domestic violence or civil protection orders issued by an Arizona judge, to make the protective order process more accessible, more efficient, and more effective for the plaintiffs and law enforcement.
Delaware ($179,000) The Delaware Department of Safety and Homeland Security will use NARIP FY20 funds to continue efforts to properly identify records of persons prohibited from purchasing a firearm due to an involuntary mental health commitment. Delaware has added two new types of mentally defective dispositions pursuant to the Beau Biden Gun Protection Act and the Weapons Relinquishment Act. Due to the procedural complexity of the two new mental health orders, it is imperative to closely monitor the process and dispositions. Delaware continues to implement these new categories of prohibitors while also matching, de-duplicating and correcting "Red Flag" orders from domestic-violence-related matters.
Florida ($2,201,507) The Florida Department of Law Enforcement (FDLE) will use NARIP FY20 funds to support four projects. 1) Expand the current Electronic Warrants and Protection Orders Data Exchange System. The system is currently in production in two of Florida's 20 judicial circuits with several other circuits in the planning phase for implementation. 2) Mental Competency (MECOM) Database: Staff will continue to research FDLE requests to process background checks related to firearm purchases so that a timely and accurate decision can be made on a firearm transfer. 3) Firearm Program Staffing: FDLE completed 1,002,263 record checks for firearm transfers during the calendar year of 2019 and will be using funds to purchase technology and computer equipment to replace outdated and ineffective equipment. Funds will also be used to pay salaries and benefits for other personnel staff as well as overtime for career service members. By funding these positions, FDLE will be able to respond to the increased volume of requests without any disruptions in service levels. 4) Missing Arrest: FDLE will also use NARIP FY20 funding to continue to receive missing arrest data from local law enforcement agencies and the FBI. The scope of work will be narrowed to focus more specifically on felony arrests, misdemeanor crimes of domestic violence and other federal firearm disqualifiers. Funds will be used to hire staff to identify, retrieve, and enter criminal processes starting with an arrest into the criminal history database and to make corrections to the arrest records on file.
Hawaii ($828,510) The Hawaii Criminal Justice Data Center's (HCJDC) priority is to establish and convene the NICS Task Force and develop the NICS Record Improvement Plan. The county police departments (PD) will use NARIP FY20 funds to automate and streamline the firearms registration process and improve record keeping and data availability. The PDs are partnered with the HCJDC in the State's initiative of information sharing. The Hawaii Integrated Justice Information Sharing (HIJIS) Program aims to fill the gaps between agencies and allow justice information to be accessible by query or via an electronic data transmission. One of the responsibilities of the county prosecutors' offices is to contribute case information to the Judiciary and the state criminal history repository, CJIS-Hawaii. The prosecutors are continuing to look for ways to alleviate manual data entry and electronically send and receive data between criminal justice systems. Hardware reaching end-of-life will need to be replaced to be able to continue the services of the prosecutor's office. Outdated software also needs to be replaced or upgraded in order to collect data, track cases and dispose of cases.
Idaho ($660,000) The Idaho State Police will use NARIP FY20 funds to address identified impediments to the timely, accurate and complete availability of all pertinent records to the NICS Indices. The NICS program is greatly impacted by states making complete and accurate arrest and disposition information available to it in a timely manner. Funding to upgrade the fingerprint processing equipment in the county jails, will ensure arrest data needed by the program is available in the state records quickly and accurately. The livescan interfaces provide the arrest data in a real-time or nearly real-time method. Once included in the state system, it is readily available to the NICS when conducting a background check.
Indiana ($1,425,879) The Indiana Criminal Justice Institute will use NARIP FY20 funds to further improve the completeness of records sent by the courts to both the state record repository and NICS by developing a jail case management system. The jail management system will interface and exchange data with IN Prosecutors' Case Management System, the Indiana State Police repository and the IN Court Odyssey system. This is a critical 'missing piece' toward improving the accuracy, quality, timeliness, accessibility and integration to NICS and the state criminal history repository.
Iowa ($671,649) The Iowa Department of Public Safety (IADPS) will use NARIP FY20 funds to assist in the replacement of 33 outdated and technologically obsolete livescans located throughout the state and local law enforcement partner agencies. By replacing these aging machines, the IADPS will be able to maintain data security and integrity, subsequently improving record quality. Upon implementation, the IADPS will monitor numerous data points within AFIS to identify any anomalies or other issues that could impact record quality through changes in data submission patterns from Iowa law enforcement agencies for the criminal history record system.
Louisiana ($902,095) The Louisiana Commission on Law Enforcement (LCLE) will use NARIP FY20 funds to improve the completeness, automation, and transmittal of filing information, disposition information, mental health adjudications, and protective order information prohibiting a person from purchasing or possessing a firearm, which is provided by trial courts for reporting to the NCIC, the NICS Indices, the Louisiana Computerized Criminal History (LACCH), and for sharing with the III.
Maryland ($600,000) The MD Department of Public Safety and Correctional Services will use NARIP FY20 funds for CJIS staff to work overtime to process Missing Disposition Records to enhance the accuracy, accessibility, completeness, and timeliness of records to state and federal systems used by the NICS. During this process, staff will update and automate Court Data (correcting Criminal History Record Information not currently captured on RAP Sheets). Funding will also be used to procure a vendor to assist CJIS staff with the record recovery process, to include automation. Previously, the MD Department was engaged with a vendor, Inquiries, Inc., on a competitive bid, multi-year contract, to review arrests with missing dispositions.
Missouri ($1,009,423) The Missouri State Highway Patrol (MSHP), Office of the State Court Administrator (OSCA), and Missouri Office of Prosecution Services (MOPS) have collaborated to use NARIP FY20 funds for the following projects. MOPS will use funds for a full-time Resource Prosecutor, whose responsibilities include Technical Automation, Sex Offender, and Firearms-related questions, issues, and training. MOPS will also use funds for a full-time in-house IT Specialist. This position will provide technical assistance to prosecutors' offices with program and equipment maintenance, address interface issues with other Criminal Justice partners such as OSCA and Law Enforcement Agencies. MOPS will use funds for 60 laptops for local Prosecutors Offices, a one-year subscription to the eDiscovery feature through the Prosecutor Case Management System (Karpel) for county Prosecutors in order to send and track discovery for defense counsels as required by state, and for funds to create an interface to receive law enforcement reports through the state MoDEx system routed through the MSHP CJIS E-Bus. OSCA will use NARIP FY20 funds for the upgrade of their Show Me Courts case management system to better technologies. This system ensures that Mental Health data and other Criminal History records related to firearms background checks are accurately reported to the repository. OSCA will also hire contractors to assist with this project. The MSHP will use NARIP funding for overtime to research and update incomplete criminal history records.
Nebraska ($732,037) The Nebraska State Patrol will use NARIP FY20 funds for the following projects: 1) Support the NICS Program Manager and a Crime Analyst to continue efforts to implement the NE NICS Improvement Plan; 2) Analyze nearly 20,000 identified historical MCDV records from the past seven years for potential entry into the NICS Indices; 3) Develop an automated reporting solution similar to that of the existing system for MCDV to ensure these felony convictions are available at the national level; 4) Upgrade the Electronic Commitment Reporting Application (ECRA) to address concerns regarding the usability of the database as well as improve the integrity, accuracy, and completeness of Nebraska's mental health NICS Indices records; 5) Continued funding will be used for two Crime Analysts to staff the CPO providing technical support and training for the Protection Order Portal, for Douglas County's protection order entry, and for the Nebraska Crime Commission's PO Portal enhancement project; and 6) Fund will be used to hire two temporary record technicians to research criminal history records in the process of concealed weapons permit applications.
Nevada ($720,508) The Nevada Department of Public Safety will use NARIP FY20 funds to continue the Repository's 18 FTE temporary positions to data enter dispositions into the State CCH as well as the III so that final case outcomes will be available in both state and national systems accessed by the FBI's NICS. Furthermore, an additional two FTE temporary positions will be hired to assist with the ancillary workload in the Brady POC, which includes data entry into the NICS Indices, which will allow the permanent staff to focus on running the firearm backgrounds and conduct the necessary frontline research. The overall goal and anticipated major outcome of the Disposition Backfill Project and Nevada's overall Records Improvement Plan is to match the missing dispositions to their corresponding arrests in the Nevada CCH as well as to the FBI's III, correct conversion record data, and manually backfill missing state electronic dispositions into the III. Additionally, Brady Point of Contact (POC) case file backlogs have developed and the goal is to assist with the backlogs.
North Dakota ($676,596) The North Dakota Bureau of Investigation (ND BCI) will use NARIP FY20 funds, in collaboration with Minnesota, to purchase an AFIS replacement system. The new system will have updated technology that supports the current capabilities as well as additional biometric-based functionality that cannot be deployed in the current system. The replacement system will be known as the Automated Biometric Identification System (ABIS), which will be robust, scalable, adaptable, and allow rapid changes to respond to changing needs and requirements. The ABIS will replace the current functionality while upgrading the underlying technology and provide more flexibility into the future. ND BCI will also use funds to purchase six livescans. The livescans will replace the ink and roll process at local law enforcement agencies. The law enforcement agencies were identified based on location and the volume of fingerprint cards submitted annually. The livescans will significantly increase the efficiency and accuracy of fingerprints processed and information that is shared on the state and federal records systems.
Oklahoma ($2,795,947) The Oklahoma District Attorneys Council will sub-award NARIP FY20 funds to the Oklahoma State Bureau of Investigation (OSBI) to protect and enhance Oklahoma's criminal history information. Completing conversion of the state's fingerprint records protects them from loss due to degradation, terrorism and natural disaster. OSBI will also continue to identify misfiled documents, allowing for reinstatement of previously removed records from the state repository. OSBI will research and report missing dispositions and identify, flag and make accessible to the NICS, records of prohibited persons by correlating criminal history information currently unavailable through III. Finally, OSBI will ensure enhancement of the quality and quantity of criminal arrest outcomes by conducting criminal justice audits, improving OSBI's online disposition portal and training and auditing contributors to OSBI's repository. The Oklahoma Department of Correction (ODOC) will use funds to purchase two livescans. ODOC's livescan devices have exceeded the recommended lifespan.
Oregon ($148,897) The Oregon State Police (OSP) will use NARIP FY20 funds to ensure records are readily available for firearm transfer background checks in support of public safety nationwide. To accomplish this, activities within the project will locate and resolve as many incomplete records as possible, seek solutions to improve the overall record reporting process long term, review and revise current methods of assessing the overall status of repository record completeness, and prepare a NICS records improvement plan based on key issues, known or identified gaps, resource needs, and a proposed timeline for making changes.
Pennsylvania ($245,000) The Pennsylvania Commission on Crime and Delinquency (PCCD) will use NARIP FY20 funds to conduct three projects. 1) Automation of ATF Forms: PCCD will subaward funds to the Pennsylvania State Police (PSP) to hire a vendor to automate the ATF Form 4473 process. Automating Form 4473 would allow Pennsylvania FFL's to establish a "One-Time Entry" integration tool to complete all required forms and records for firearms transactions conducted in Pennsylvania. The enhancement will reduce errors and improve legibility of information on these forms, which ultimately would directly impact timeliness and availability of relevant records for NICS/PICS firearm background check determinations. 2) Overtime Conversion of Records: PCCD will subaward funds to PSP staff to convert paper record of sales of firearms for electronic submission. The Record of Sale form is required for all handgun sales in Pennsylvania. There is a 12-month backlog of Record of Sale forms that require electronic submission into state record management systems which directly impacts timeliness and availability of relevant records for NICS/PICS firearm background check determinations. 3) Mental Health Batch File Import: PCCD will subaward funds to PSP to hire a vendor to electronically batch file import mental health records to PSP-PICS. The records are sent to PSP-PICS from the county mental health agencies and courts. Many of these county mental health records are sent individually via fax, email, or US mail and require PSP staff to manually enter the records into the appropriate state record management system for final submission to the NICS Indices. The batch file import of mental health records project will allow counties to upload their mental health data more quickly and efficiently to improve the firearms background check process.
South Carolina ($428,552) The South Carolina Law Enforcement Division (SLED) will use NARIP FY20 funds to continue the progress made with the technical personnel assigned to administering and maintaining the electronic document management system (EDMS) in order to ensure that all mental health adjudication orders are entered into NICS Indices in the time specified by the S.C. Code of Laws. Additionally, SLED will use funding for an enhancement to its current EDMS and to add an automation component to the NICS system to enable the functionality to import a data file from the courts and have it automatically send the records to NICS.
Tennessee ($2,039,241) The Tennessee Department of Finance and Administration (TDFA) will sub-award NARIP FY20 funds to the Tennessee Bureau of Investigation (TBI) to initiate implementation of an upgrade to the TN's AFIS system to ensure it is meeting current standards and is maintained at the highest functionality. The current system is outdated and an updated system is necessary for the state to continue on-going efforts to improve the quality of the current CCH Records and the identification and reporting of Domestic Violence and Mental Health submissions to the NICS.
Virginia ($162,142) The Virginia State Police (VSP) will use NARIP FY20 funds to continue one FTE to research and resolve delayed firearm transactions for the purchase or possession of firearms. The project will improve the effectiveness of background checks for the possession of firearms, and enter, clarify, or update records of federal disqualification in the NICS Indices as obtained via extensive research processes. The VSP will also use funds to purchase equipment and software to streamline the application processes associated with the issuance of concealed handgun permits and determinations for individuals to act as sellers of firearms in the Commonwealth of Virginia. Both programs contribute pertinent information to the NICS Indices. The equipment and software requested will enhance current operations and provide an improved product to the NICS and the Virginia Firearms Transaction VCheck System.
West Virginia ($1,739,332) The WV Supreme Court of Appeals will use NARIP FY20 funds to establish automated interfaces between the State Police Criminal Identification Bureau (CIB) and courts to continue criminal record searches to locate and submit missing and incorrect dispositions. The court will continue to make mental health, domestic violence, and other prohibiting record information available to NCIC and the NICS Indices. Dedicated personnel is critical to provide data quality analysis and oversight of the various systems.
Alabama State Law Enforcement Agency
301 S. Ripley Street
P.O. Box 1511
Montgomery, Alabama 3610
Alaska Department of Public Safety
5700 East Tudor Road
Anchorage, Alaska 99507
Arizona Criminal Justice Commission
1110 West Washington, Suite 230
Phoenix, Arizona 85007
Connecticut Office of Policy and Management
450 Capitol Avenue
Hartford, CT 06109-1379
Department of Safety and Homeland Security
Delaware State Police
P.O. Box 430 (1407 North Dupont Highway)
Dover, Delaware 19903
Rona Kay Cradit
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
Hawaii Criminal Justice Data Center
465 South King Street, Room 102
Honolulu, Hawaii 96813
Bureau of Criminal Identification
Idaho State Police
700 S. Stratford Drive
Meridian, ID 83642
Illinois Criminal Justice Information Authority
Federal and State Grant Unit
300 West Adams Street, Suite 200
Chicago, Illinois 60606-5107
Indiana Criminal Justice Institute
101 W. Washington Street
Suite 1170 East Tower
Indianapolis, Indiana 46204
David Jobes, Assistant Director
Iowa Department of Public Safety
Iowa Division of Criminal Investigation
215 East 7th Street
Des Moines, Iowa 50319
Kentucky Justice and Public Safety Cabinet
125 Holmes Street
Frankfort, Kentucky 40601
Louisiana Commission on Law Enforcement
& Administration of Criminal Justice
P.O. Box 3133 (602 N 5th St., Baton Rouge, LA 70802)
Baton Rouge, Louisiana 70821
Kevin C. Combs
Maryland Department of Public Safety & Correctional Services
300 E. Joppa Road, Suite 1000
Baltimore, Maryland 21286
Massachusetts Executive Office of Public Safety and Security
Office of Grants and Research
Ten Park Plaza, Suite 3720
Boston, Massachusetts 02116
Attn: Sandy Walters, Federal Grants Accountant
Criminal Justice Information Services Division
Missouri State Highway Patrol
1510 E Elm St.
P.O. Box 568
Jefferson City, Missouri 65101
Nebraska State Patrol
Box 94907 (1600 Nebraska Highway 2, 68502)
Lincoln, Nebraska 68509
Nevada Department of Public Safety
Office of Criminal Justice Assistance
State of Nevada
555 Wright Way
Carson City, Nevada 89701
State of New Jersey Judiciary
Automated Trial Court Services
25 Market Street
P.O. Box 982
Trenton, New Jersey 08625-0982
Joseph Lostritto, Program Manager
New York State Division of Criminal Justice Services
80 S. Swan Street
Albany, New York 12210
Mary Morrell, Grants & Contracts Officer
North Dakota Office of Attorney General
600 East Boulevard Avenue, Dept 125
Finance & Administration Division
Bismarck, North Dakota 58505
Oklahoma District Attorneys Council
Federal Grants Division
421 N.W. 13th Suite 290
Oklahoma City, Oklahoma 73103
Oregon Department of State Police
3565 Trelstad Avenue, SE
Salem, Oregon 97317
South Carolina Law Enforcement Division
SLED Grants Administration
P.O. Box 21398
Columbia, South Carolina 29221
Tennessee Department of Finance and Administration
Finance and Administration
Office of Criminal Justice Programs
312 Rosa L. Parks Ave, Suite 1800
Nashville, Tennessee 37243
Research and Court Services
Texas Office of Court Administration
205 West 14th Street, Suite 600
Austin, Texas 78701-1614
Utah Commission on Criminal & Juvenile Justice
Utah State Capitol Complex
Senate Building, Suite E330
Salt Lake City, Utah 84114
Virginia State Police
7700 Midlothian Turnpike
North Chesterfield, Virginia 23235
Washington Tulalip Tribe
6406 Marine Drive
Tulalip, Washington 98271
Washington Swinomish Indian Tribal Community
11404 Moorage Way
La Conner, Washington 98257-9450
Supreme Court of Appeals of West Virginia
1900 Kanawha Boulevard East
Building 1, Room E100
Charleston, West Virginia 25305
Wisconsin Department of Justice
17 West Main Street
Madison, Wisconsin 53703
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|National Instant Criminal Background Check System (NICS) Press release on awarded amounts to eight state agencies to improve the quality, completeness, and accessibility of records available under the National Instant Criminal Background Check System (NICS).|