The U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Statistics (BJS) is pleased to announce that it is seeking applications from State and territorial Statistical Analysis Centers to receive funding under the 2007 State Justice Statistics (SJS) Program. BJS is specifically authorized by statute (42 U.S.C. 3732) to provide assistance in the development of State and local government justice information systems, and directed to give primary emphasis to the problems of State and local justice systems (42 U.S.C. 3731). The State Statistical Analysis Centers (SACs), each established by State legislation or executive order, are one important mechanism by which BJS fulfills its mandate under this statute.
Applicants are limited to Statistical Analysis Centers (SACs) established by State legislation or executive order.
(See more information in the “Eligibility” section.)
All applications are due by 5:00 p.m. eastern time on Monday, March 31, 2008.
(See "Deadline: Application")
For assistance with the requirements of this program announcement, contact Gerard Ramker, Chief, Criminal Justice Data Improvement Programs, at 202-307-0765 or via email at firstname.lastname@example.org. Include "SJSSAC08" in the subject line.
This application must be submitted through Grant.gov. For technical assistance with submitting the application, call the Grants.gov Customer Support Hotline at 1-800-518-4726.
PDF version of SJSSAC 2008 announcement (99K)
This program announcement describes the guidelines and requirements of the FY 2008 State Justice Statistics (SJS) Program for Statistical Analysis Centers (SACs). Since 1972, the Bureau of Justice Statistics (BJS) and its predecessor agency, the National Criminal Justice Information and Statistics Service, have provided partial support to State and territorial governments for the establishment and operation of Statistical Analysis Centers to collect, analyze, and report statistics on crime and justice to Federal, State, and local levels of government, and to share state-level information nationally. The information produced by SACs and their involvement in criminal justice projects has been and will continue to be critical to State, local, and Federal criminal justice agencies and community organizations as they develop programs and policies related to crime, illegal drugs, services to victims, and the administration of justice.
The SJS Program is designed to maintain and enhance each State’s capacity to address criminal justice issues through collection and analysis of data. The program provides limited funds to coordinate statistical activities within the State, conduct research as needed to estimate impacts of legislative and policy changes, and serve a liaison role in assisting BJS to gather data from respondent agencies within their States. Each application for funding under this program must identify the participating organizations in the State and the particular issues to be addressed. Each year, BJS announces specific topics for analysis and encourages applicants to give careful consideration to planning activities that fit within one or more of the designated topics (see section SJS Program Themes). If a SAC does not feel that any of the topics are relevant to its own State, it may identify a topic or statistical activity of critical importance to its jurisdiction.The SJS program themes are selected jointly by BJS and the Justice Research and Statistics Association (JRSA) staff and selected SAC Directors as reflective of issues of current concern and significance to criminal justice practitioners. JRSA also plays a role in publishing reports based on SJS themes and organizing an annual conference that helps SACs share results from their work. Some SJS funding priorities help build the infrastructure that allows SACs to collect and disseminate information to State, national, and international audiences.
Registering with Grants.gov is a one-time process; however, if you are a first time registrant it could take up to several weeks to have your registration validated and confirmed and to receive your user password. It is highly recommended you start the registration process as early as possible to prevent delays in submitting your application package to our agency by the deadline specified. Note: Your CCR Registration must be renewed once a year. Failure to renew your CCR registration may prohibit submission of a grant application through Grants.gov.
The due date for applying for funding under this announcement is 5:00 p.m. eastern time on Thursday, March 31, 2008.
State Statistical Analysis Centers are the only entities eligible to apply for funds under the SJS program. General applicants must meet the requirements for a SAC as specified in these Guidelines.
The applicant SAC must be authorized by State legislation or executive order. The SAC must be a nonpartisan professional organization which serves all branches of the criminal justice system and all levels of government in the State as well as the general public. Objectivity, independence, and visibility are important considerations in determining its placement in the State government. It is desirable that the SAC not be part of an agency that has line responsibilities in criminal justice programs; if the SAC is located in such an agency (e.g. State Police, Department of Corrections, Administrative Office of the Courts), special provisions must be made to ensure the SACs broad mission, objectivity, independence, and visibility. These provisions must be documented in each application for funding. Examples of such provisions are letters of agreement from agencies that deal with other aspects of criminal justice in the State, or a SAC advisory board that includes policy-level officials of such agencies. The SAC must inform BJS of any substantive changes in these provisions, such as changes in the advisory board's structure or revisions in the scope of letters of agreement.
Applications for SAC funding must contain an explanation of the placement of the SAC within the State organization structure, including the SACs relationship to the Governor's Office, to other relevant State agencies, and any other organizations included as recipients of funds in the application.
The SAC must be staffed by professionals skilled in the application of statistical methods and techniques, including a SAC director who brings an appropriate educational and experiential background to the position. SAC staff should be familiar with the factors, issues, and processes involved in crime and the criminal justice system. Each application must identify the SAC director and other key personnel and must provide brief summaries of their qualifications. However, a duplicate qualification summary need not be provided if it was submitted as part of an earlier application. In the case of vacant positions, job descriptions must be provided. If the SAC directorship becomes vacant after an award is made, the recipient agency must notify BJS, and submit the position description and required qualifications to be used in recruiting a replacement. When a replacement is designated, a resume of the individual's qualifications must be submitted to BJS for approval.It is permissible for some or all of the work to be performed under the SAC’s overall direction by other persons or organizations, such as other State agencies, universities, nonprofit research firms, and private consultants. If work will be performed outside of the SAC, the application must include the qualifications of those performing the work. A SAC that wishes to apply for funds in cooperation with another organization but lacks the authority to transfer funds to the cooperating organization should contact its BJS State monitor.
In the United States, most criminal justice activities take place at State and local levels of government. The systematic collection and analysis of data on these activities enable BJS to comply with its charter to publish and disseminate statistical information on crime and the operation of justice systems, giving emphasis to State and local justice system needs. State and local governments use the data for policy analysis, planning, assessing justice system operations, and evaluating programs. BJS is specifically authorized by statute (42 U.S.C. 3732) to provide assistance in the development of State and local government justice information systems, and directed to give primary emphasis to the problems of State and local justice systems (42 U.S.C. 3731). The SACs, each established by State legislation or executive order, are one important mechanism by which BJS fulfills its mandate under this statute. Currently, there are SACs in 50 States, the District of Columbia, Puerto Rico, and the Northern Mariana Islands.
The SJS Program is designed to:
All awards under the SJS Program will be made as cooperative agreements to a Statistical Analysis Center and will indicate the substantial involvement that BJS will have with each award. Applicants may transfer funds to other organizations listed in their application, and some of the theme activities may require such arrangements with other organizations. Where SACs do not have authority for such a transfer of funds, applicants should contact their BJS State monitor for guidance. The purpose of this requirement is to foster cooperation within the State among agencies working on related BJS- or OJP-funded activities. Support is provided to SACs for:
Travel funds for this program should be used primarily for activities involving data collection and analysis, providing technical assistance and training, and being a liaison to other organizations. Travel to attend the annual BJS/JRSA national conference is limited to one person each year, unless BJS specifically authorizes additional conference travel.
SJS Program Themes
SACs applying for funds under this announcement may choose from among the themes listed below. Applicants may choose any number of projects from within one theme (unless otherwise specified), or a combination of projects from more than one theme. It is recommended that not more than three topics be selected for a given project period. If a SAC chooses its own theme, it must provide persuasive documentation from its advisory committee, one or more branches of State government, or some other entity which explains and supports the decision to study this topic. With relation to any theme or topic proposed for funding, the application should provide the background of the State's concern with the issue, a complete explanation of the methodology to be employed including databases and methods of analysis, any participation by other State or local agencies, and how conclusions and recommendations will be framed. Also, indicate political constraints (if any) which could impact the research, and what product will result. Since BJS contemplates that JRSA will assemble national reports where several States have addressed the same topic, BJS will support efforts to improve the quality of such compilations through coordination of the individual States' research and analysis. SJS Themes for FY 2008 are:
(1) Deaths in Police Custody Reporting - Obtaining statewide data on deaths occurring in the process of arrest or in pursuit of arrest. Pursuant to the Death in Custody Reporting Act of 2000 (Public Law 106-297) BJS is obtaining data on deaths occurring in prisons, jails, and juvenile detention facilities throughout the country, as well as those occurring in the process of arrest. Examples of these latter deaths include vehicular and other fatalities resulting from flight from arrest, uses of lethal force by police, suicides occurring during arrest attempts, and deaths of arrestees resulting from drug overdoses, or other medical conditions (e.g. heart attacks, strokes, seizures) or deaths occurring during transport to a holding facility, jail, or booking center. BJS continues to request assistance from State SACs to obtain specified data on these deaths and report them quarterly to BJS. The minimum data that must be collected under the Act includes: name, gender, race, ethnicity and age of the deceased; also the date, time, and location of the death and a brief description of the circumstances surrounding the death. Applicants wishing to address this theme may utilize SJS to establish a long term reporting process, rather than a one time study.
(2) Prison rape and victimization in confinement facilities - improving quality of administrative data involving criminal acts within adult and juvenile facilities. The Prison Rape Elimination Act of 2003 (Public Law 108-79) requires BJS to develop a national data collection on the incidence of sexual assault within correctional facilities. There have been only a few studies on the prevalence of sexual assault within correctional facilities. These studies are typically small in scale, covering only a few facilities, and generalizations to the national correctional population are not appropriate. The magnitude of sexual assault among prisoners is not currently well understood. BJS is currently employing a multi-measure, multi-approach, including the use of Audio Computer-Assisted Self-Interviews, and the collection of annual administrative records. BJS is gaining an understanding of what corrections officials know, what information is recorded, how allegations and confirmed incidents are handled, what disciplinary or administrative or legal sanctions are imposed on perpetrators, and what treatment is provided to victims of sexual assault. BJS continues to encourage SACs to examine the quality of their State administrative records and where feasible provide recommendations for the improvement of the quality and accuracy of these data.
(3) Criminal justice system crisis planning. The SAC may wish to pursue research or data collection to support criminal justice system planning for dealing with major crises, disorders, or other catastrophic incidents. Among other issues, SACs may wish to examine:
(4) Increased Web access to data. SJS funds could be used by the SAC for Internet infrastructure development, enhancements, and linkages, including building a World Wide Web site, computer support, and preparing reports for dissemination via the Internet. For those SACs with established websites, BJS encourages enhancements that include downloadable datasets and spreadsheets, online analytic capabilities, graphical presentations, and animation designed to present and explain movement of trends.
(5) Performance measurement. SJS funds could be used by the SAC to help States develop and improve performance measures and the tools available to agencies to assess progress in addressing public safety and administration of justice goals. SJS funds may be used to support these and related activities.
(6) Analyses utilizing a State’s criminal history records. BJS encourages SACs to utilize the State’s criminal history records for research purposes. In particular, the SAC may wish to seek SJS funds to support studies of:
At most one topic may be proposed in this thematic area. Funds may be requested to establish the technical capacity to conduct criminal history records-based research. The application must either state that the applicant is also the State’s administrator of NCHIP funds or include a letter or memorandum of endorsement from the State agency administering NCHIP funds.
(7) Statewide crime victimization surveys. SJS funds may be used by the SAC to support the implementation of a statewide crime victimization survey designed to provide State, regional, or local level estimates of victimization in the State and allow comparison with national estimates provided by BJS’s National Crime Victimization Survey.
(8) Analysis of the uses of new or emerging biometric technologies to improve the administration of criminal justice. SJS funds may be used by the SAC to support research which describes and examines the uses of new or emerging biometric technologies (DNA evidence collection/analysis, facial recognition, etc.) to improve the administration of criminal justice in a State.
(9) Research using incident-based crime data that are compatible with the National Incident-Based Reporting System (NIBRS). SJS funds may be used by the SAC to support development of NIBRS-compatible crime measurement and analysis. In addition, SJS funds under this theme may be used to examine the utility of linking NIBRS incident reports to a State’s criminal history records for research purposes.
(10) Data collection and/or research examining a special topical area:
(a) Minority overrepresentation in the criminal or juvenile justice systems. SJS funds may be used by the SAC to support research examining the nature and/or extent of the overrepresentation of racial or ethnic minorities in the State’s juvenile or criminal justice systems.
(b) Civil justice. SJS funds may be used by the SAC in developing estimates of the number and characteristics of tort, contract, and real property cases and the dispositions of those cases for both adjudicated and settled civil matters. The longer term objective might be to estimate change over time within the State in the nature of case issues, judgments, and awards and to evaluate the impact of civil justice reforms such as capping punitive awards or medical malpractice mediation boards.
(c) Cybercrime. SJS funds could be used by the SAC to examine the magnitude and consequences of computer crime and identity theft and fraud. Applicants under this theme could use the funds to develop the measurement methods, definitions, and protocols to obtain uniform data on criminal activities involving computers and computer networks and the response of the criminal justice system to violations of computer crime statutes. Applicants could also consider a focus on identity theft and electronic fraud victimization and the handling of these offenses by the justice system.
(d) Human trafficking. SJS funds may be used by the SAC to support research examining the problem of human trafficking in the State, including its nature and extent, and the response of the justice system.
(e) Justice issues in Indian Country. SJS funds may be used by the SAC to examine justice related issues in Indian Country including: substance abuse, violent crime, gangs, family violence, and sex crimes.
(f) Criminal activity in U.S. border areas. SJS funds may be used by the SAC to study crime occurring in U.S. border areas, particularly with regard to the possible effects of illegal immigration.
(g) Violent crime in schools. SJS funds may be used by the SAC to examine violent crimes occurring in a State’s private and public elementary, middle, and secondary schools.
(h) The impact of substance abuse on State and/or local criminal justice and public health systems. SJS funds may be used by the SAC for research examining the impact of substance abuse (especially methamphetamine or prescription drugs) on State or local criminal justice and public health systems. BJS encourages the development of long term data collection activities which can be utilized to monitor trends in this area on a recurring basis.
(i) Family violence and/or stalking. SJS funds may be used by the SAC to support studies of family violence, including domestic violence, elder abuse, child abuse, stalking, or related issues. Research projects utilizing the State’s protection or restraining order records are encouraged.
(11) Evaluation of prisoner reentry initiatives and programs. SJS funds may be used by the SAC to support evaluation of State or local programs aimed at helping prisoners successfully reintegrate into their communities following release from prison.
(12) Other theme or topic identified by the SAC. SJS funds may be used by the SAC to support research examining another theme or topic provided the application is accompanied by persuasive documentation and justification that the subject is a top priority for the State's Governor or criminal justice policy officials.
All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law.
To assist in fulfilling the Department’s responsibilities under the Government Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work. Performance measures for this solicitation are as follows:
|Program Objective||Performance Measures||Indicators to Assess Performance|
|1) Enhance the capabilities of the States to collect, analyze, and interpret data on justice issues relevant to the States and the nation.||Number of research and evaluation projects maintained by the State SAC||Number of studies/projects initiated and completed|
|Number of outreach activities to customers to provide information and technical assistance||Number of information and/or technical assistance requests handled
Number of conferences and workshops attended to present findings, provide training, and exchange information
|Number of products made available to customers (print and online)|| Number of reports and other publications produced (in paper and electronic formats)
Number of media releases/or advisories produced
Number of website user sessions
Number of publications and other data (i.e., spreadsheets) downloaded
Number and type of justice-related databases compiled
Number of databases added to interactive query systems
|2) Provide a mechanism which supports the collection and sharing of vital justice system data among the States and between the States and the Federal Government.||Number of collaborative research and evaluation projects||Number of multi-state projects initiated and completed by SACs|
Number of reports produced presenting findings of collaborative projects
Participation in Justice Research and Statistics Association (JRSA) studies or information inquiries
Statistics Association (JRSA) studies or information inquiries
Number of projects submitted by SAC to the Justice Research and Statistics Association's Infobase of State Activities and Research (ISAR)
Number of SAC project datasets submitted to the National Archive of Criminal Justice Data
DOJ is participating in the e-Government initiative, one of 25 initiatives included in the President’s Management Agenda. Part of this initiative -- Grants.gov -- is a “one-stop storefront” that provides a unified process for all customers of Federal grants to find funding opportunities and apply for funding.
Grants.Gov Instructions: Complete instructions are on the website. If you experience difficulties at any point during this process, please call the Grants.gov Customer Support Hotline at 1-800-518-4726.
OJP released the Grants Management System (GMS) On-line Training Tool to assist grantees in administering their awards through the GMS. The On-line Training Tool provides step-by-step instructions to complete various functions within GMS, as well as the administrative policies associated with Grant Adjustment Notices, Progress Reporting, and Closeouts.
Note: Grants.gov does not support the Microsoft Vista Operating system. The PureEdge software used by Grants.gov for forms is not compatible with Vista. Also, Grants.gov cannot yet process Microsoft Word 2007 documents saved in the new default format with the extension ".DOCX." Please ensure the document is saved using "Word 97-2003 Document (*.doc)" format.
Please also note: OJP’s Grants Management System (GMS) does not accept executable file types as application attachments. OJP’s Grants Management System (GMS) downloads applications from Grants.gov and is the system in which OJP reviews applications and manages awarded grants. Disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," “.exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dll," ".ini," ".log," ".ora," ".sys,” and ".zip."
CFDA Number: The Catalog of Federal Domestic Assistance (CFDA) number for this solicitation is 16.550, titled "State Justice Statistics Program for Statistical Analysis Centers," and the funding opportunity number is 2006-BJS-1747.
A DUNS number is required: The Office of Management and Budget requires that all businesses and nonprofit applicants for Federal funds include a DUNS (Data Universal Numeric System) number in their application for a new award or renewal of an award. Applications without a DUNS number are incomplete. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving Federal funds. The identifier is used for tracking purposes and to validate address and point of contact information. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, simple, one-time activity. Obtain one by calling 1-866-705-5711 or by applying online at http://www.dnb.com/. Individuals are exempt from this requirement.
All applicants must submit the following:
Standard Form 424, Application for Federal Assistance. The SF-424, is a standard form used by most Federal agencies. It contains 18 items that are to be completed online through Grants.Gov.
The Budget Narrative should detail costs included in each budget category for the Federal share. The purpose of the budget narrative is to relate items budgeted to project activities and to provide justification and explanation for budget items, including criteria and data used to arrive at the estimates for each budget category. The budget narrative should also indicate amounts to be made available to sub-recipient agencies (under Contractual/Contracts category) other than the direct award recipient. The following information is provided to assist the applicant in developing the budget narrative:
i) Personnel category. List each position by title (and name of employee if available), show annual salary rate and percentage of time to be devoted to the project by the employee. Compensation paid for employees engaged in Federally assisted activities must be consistent with that paid for similar work in other activities of the applicant.
ii) Fringe benefits category. Indicate each type of benefit included and explain how the total cost allowable for employees assigned to the project is computed.
iii) Travel category. Itemize travel expenses of project personnel by purpose (e.g., faculty to training site, field interviews, advisory group meetings) and show basis or computation (e.g., "Five trips for x purpose at $80 average cost $50 transportation and two days per diem at $15" or "Six people to 3-day meeting at $70 transportation and $45 subsistence"). In training projects where travel and subsistence for trainees is included, this should be separately listed indicating the number of trainees and the unit costs involved.
(1) Identify the tentative location of all training sessions, meetings, and other travel.
(2) Travel costs are allowable as expenses by employees who are in travel status on official business. These costs must be in accordance with the Federal or an organizationally-approved travel policy.
(3) Recipients may follow their own established travel rates. If a recipient does not have an established travel policy, the recipient must abide by the Federal travel policy. Sub-recipients of States must follow their State's established travel policy. If a State does not have an established travel policy, the sub-recipient must abide by the Federal travel rates.
iv) Equipment. List each type of equipment to be purchased or rented with unit or monthly costs.
v) Supplies. List items within this category by major type (office supplies, training materials, research forms, postage) and show basis for computation. Provide unit or monthly estimates.
vi) Contractual category. State the selection basis for any contract, subcontract, prospective contract or prospective subcontract (including construction services and equipment). Please note, applications that include noncompetitive contracts for the provision of specific services must contain a sole source justification for any procurement in excess of $100,000. For individuals to be reimbursed for personal services on a fee basis, list by name or type of consultant or service, the proposed fee (by day, week, or hour) and the amounts of time to be devoted to such services. For construction contracts and organization (including professional associations and education institutions performing professional services), indicate the type of service to be performed and the estimated contract cost data.
vii) Construction category. Describe construction or renovation which will be accomplished using funds awarded and the method used to calculate cost.
viii) Other category. Include under "other" such items as rent, reproduction, telephone, and janitorial or security services. List items by major type with basis of computation shown. (Provide square footage and cost per square foot for rent. Provide local and long distance telephone charges separately.)
ix) Indirect charges category. The Agency may accept an indirect cost rate previously approved for an applicant by a Federal agency. Applicants must attach a copy of the approved rate agreement with the grant application.
x) Program income. If applicable, provide a detailed estimate of the amount of program income to be generated during the grant period and its proposed application to reduce the cost of the project or to increase the scope of the project. Also, describe the source of program income, listing the rental rates to be obtained, sale prices of publications supported by grant funds, and registration fees charged for particular sessions. If scholarships (covering, for example, registration fees) are awarded by the organization to certain conference attendees, the application should identify the percentage of all attendees that are projected as "scholarship" cases and the precise criteria for their selection.
(1) Status of prior SJS projects. Applications must include the status of each award your SAC received in Fiscal Years 2005 through 2007. List by theme the project(s) and associated products you proposed to conduct/produce during the grant period. If any were significantly revised or replaced, briefly describe the revisions/replacements. For each project, indicate the status of it by the following categories: Completed, In Process, or Revised/Replaced. For each product, state if it has been Published, Presented at a Public Meeting, or otherwise Recognized by whatever means.
(2) Proposed projects. The program narrative should fully describe the expected design and implementation of the proposed project(s). In developing the narrative, refer to the program design and themes described in the program announcement.
(3) Timeline. The narrative should include a timeline of activities indicating, for each proposed activity, the projected duration of the activity, expected completion date, and any products expected.
(4) SAC description and staffing. The narrative should include: an explanation of the placement of the SAC within the State organizational structure; a brief summary of the qualifications of the SAC Director and other key personnel; a description of the roles and responsibilities of key organizational and/or functional components involved in project activities; and a list of key personnel responsible for managing and implementing the major elements of the program.
(1) Human Subjects Protection Certification of Compliance - Instructions on certifying compliance are located on the BJS website.
(2) Privacy Certificate - A Model Privacy Certificate and instructions are also located on the BJS website.
(3) Indirect Cost Agreement - Applicants that do not have a Federally negotiated indirect cost rate and wish to establish one, can submit a proposal to their “cognizant” Federal agency. Generally, the cognizant Federal agency is the agency that provides the preponderance of direct federal funding. This can be determined by reviewing an organization’s schedule of Federal financial assistance. If DOJ is your cognizant Federal agency, obtain information needed to submit an indirect cost rate proposal on the OJP website.
(4) Assurances. The applicant must comply with the assurances in order to receive Federal funds under this program. It is the responsibility of the recipient of Federal funds to fully understand and comply with these requirements. Failure to comply may result in withholding of funds, termination of the award, or other sanctions.
(5) Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace. This form commits the applicant to comply with the certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," and 28 CFR Part 67, "A Government-wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements for a Drug-Free Workplace (Grants)."
In making decisions to award funds under this program, BJS will be the sole judge of whether the application meets program requirements and whether it is operating satisfactorily and conforms to all applicable Federal and State requirements. The amount of the award will be based on the strength of the justification describing proposed activities during the award period. Final authority on funding decisions is vested in the Director of BJS. Each application should contain a statement of the intended project's goals and objectives; the proposed strategy for achieving them, including anticipated products; and an evaluation of the project. Awards will be based on the following review criteria:
1. Statement of the Problem as Described in the Program Narrative
2. Project/Program Design and Implementation
Applications will be reviewed competitively with the final award decision made by the Director or designee of BJS. The application will be evaluated based on the requirements provided under Selection Criteria.
We strongly encourage you to review the information pertaining to these additional requirements prior to submitting your application. Additional information for each can be found at the OJP website under Other Requirements.