The Office of Justice Programs (OJP) requires that applications for funding be submitted through the OJP Grants Management System (GMS). Access through the Internet to this online application system will expedite and streamline the receipt, review, and processing of requests for funding. Applications will only be accepted through the GMS online application system.
To learn how to begin the online application process, please see the Quick Start Guide to Using the Office of Justice Programs Online Grants Management System (see appendix). A toll-free telephone number (1-888-549-9901) has been established to provide applicants with technical assistance as they work through the online application process.
Criminal records are a chronological history describing offenders and their contacts with the criminal justice system. Such records include offender fingerprint identification and notations of arrest and subsequent dispositions. Criminal record systems are dependent on up-to-date automated fingerprint identification systems to ensure that transactions are accurately identified to the proper individual and to ensure that such records can be reliably linked across jurisdictions in a timely manner.
The FY 2005 T-CHRIP will assist tribes to improve the accuracy, completeness, and interstate availability of criminal history records by automating the capture and reporting of fingerprints and arrest records to tribal, State, and national databases.
The T-CHRIP is designed to improve the ability of tribes to better identify
individuals for both criminal justice and noncriminal justice purposes
including persons convicted of serious crimes occurring in Indian country
either by tribal or other law enforcement; ineligible to hold positions
involving children, the elderly, or the disabled; subject to protection
orders or wanted for violation of protection orders, arrested, or convicted
of stalking and/or domestic violence; ineligible to be employed or hold
licenses for specified positions; ineligible to purchase firearms; or
potentially presenting threats to public safety.
The FY 2005 T-CHRIP seeks to encourage tribal prioritization of those tasks which will most improve tribal participation in electronic fingerprint submission to State and national criminal records systems. It is anticipated that multiple awards will be granted in FY 2005.
The T-CHRIP application must be submitted by the tribe or agency designated by the Tribal Council/or Governor to administer the program. Tribes may choose to submit applications as part of a multi-tribe consortium.
The FY 2005 targeted allowable program priority costs are detailed below. All expenses are allowable only to the extent that they directly relate to the project described in the application's program narrative.
The Office of Justice Programs (OJP) requires that funding applications be submitted through the OJP Grants Management System (GMS). Access through the Internet to this online application system will expedite and streamline the receipt, review, and processing of funding requests. Applications will only be accepted through the GMS online application system.
To begin the online application process, please refer to the Quick-Start Guide to using the Office of Justice Programs' Grants Management System (GMS). A toll-free telephone number (1-888-549-9901) provides applicants with technical assistance.
Applications may be submitted at any time after publication of this announcement. Applications and accompanying documents must be received by May 26, 2005 to be eligible for funding in FY 2005. Awards are expected to be made on or before July 1, 2005.
Awards will be made for up to 12 months. Since the program builds on long-term activity, tribes will begin funded activities immediately upon award. All proposed activities must be scheduled to be completed by July 1, 2006.
To ensure compliance with the Governments Performance and Results Act (GPRA), Public Law 103-62, this program announcement notifies applicants that they are required to provide performance data used to measure the results of the program. The T-CHRIP will continually assess the status of tribal record-holdings and Indian Country participation in national records systems. BJS requires applicants to provide data to measure progress and achievements of the program through various mechanisms.
To ensure accountability of these data, for which OJP/BJS is responsible,
the following performance measures are provided:
|Program Objectives||Performance Measures||Data To Be Provided by Grantees|
criminal history record systems in Indian Country to support background
checks for the purposes of identifying ineligible firearms purchasers,
as well as persons ineligible to hold positions involving the children,
the elderly, or the disabled.
|| Improve the quality, timeliness,
and immediate accessibility of tribal criminal history records
||Number of tribal criminal
history records, manual and automated
Number of ink or manual fingerprint records to be automated within scheduled project period
Number of fingerprint records captured and/or automated through Livescan
Number of tribal AFIS/Livescan fingerprint records accessible through
NICS, III, and NCIC, and the State criminal record repository
|Ensure that the infrastructure is developed to connect each tribe's records systems to State and/or FBI records systems and other tribes' criminal records databases.||Increase tribal participation in State and/or FBI records systems to improve completeness of records submission and achieve full reporting||Number of automated interfaces
between tribal and State or Federal IAFIS records
Number of purchased and successfully installed Livescan fingerprint record systems
Number of persons trained on AFIS/Livescan equipment, operation,
Type of applicant
Employer Identification Number (EIN)
Legal jurisdiction name
Contact person and phone number
Title of project
Areas affected by project
Proposed project period of performance
Estimated funding request
Please check the Initial Award box when completing your application.
Attachment 1 - Budget detail worksheet and budget narrative. The detailed budget includes salaries of staff involved in the project and the portion of those salaries to be paid from the award, fringe benefits paid to each staff person, travel costs, supplies required for the project, sub-contractual agreements, and other allowable costs.
Attachment 2 - Project Narrative. The project narrative should describe activities as discussed in the Scope of Work and address the evaluation criteria. The project narrative should contain a detailed time line for project activities, a description of the methodology (i.e. acquiring estimates, assessments, and proposed vendor information) to be used including defined geographic boundaries, data collection sites, ink records automation, and proposed documentation and policy procedures.
Please note that as part of the narrative, applicants must include a detailed estimate of the number of ink fingerprint records currently held locally, as well as the number to be automated by the completion of the project period.
The letter(s) of support and cooperation can be scanned and included as attachments in GMS or, if not possible, faxed to the attention of Steven W. Perry at (202) 616-1351.
Assurances. The applicant must comply with the assurances in order to receive Federal funds under this program. It is the responsibility of the recipient of Federal funds to fully understand and comply with these requirements. Failure to comply may result in withholding of funds, termination of the award, or other sanctions.
Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace. Applicants are required to review and check the box on the certification form included in their online application. This form commits the applicant to compliance with the certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," and 28 CFR Part 67, "A Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for a Drug-Free Workplace (Grants)."
Please note that it is critical that the name, address, telephone number, fax number, and e-mail address of the authorizing official are correct on these online forms.